Minutes of the New Hutton Parish Council meeting held on 11th January 2010
100111-1 Present:
Pat Bell (Chairman), Tony Ellis, Henry Robinson, Tony Porter, Ann Thompson, Arthur Robinson (clerk), one member of the public
100111-2 Apologies:
Stan Collins and Peter Thornton
100111-3 Minutes of the previous meeting:
It was resolved that the minutes of the previous parish council meeting held on 29-10-2009 be signed as a true record.
100111-4 Chairman’s announcements:
In response to the dangerous state of the ice-covered lanes for over three weeks, three tonnes of grit and salt were delivered to the council by CCC. The parish council formally thanked the following for spreading it on the steep slopes and bends:
Millholme, Fairthorns, Ewebank and Millriggs Lanes – Phil Bell, Artie and Kevin Pickthall
Hawkrigg Lane – Jackie and Ian Ellis
Dickgate and Kinn Lanes – Peter and David Knowles
Sleddale Houses – Les Hoggarth
Beehive and Long Lanes and Rainriggs – Henry, James and Arthur Robinson, Tony and Julia Porter and Fergie Macfarlane
100111-5 Declaration of interests
Declaration of interest – Tony Ellis re item 19 of this agenda
100111-6 Open session
No questions or matters of interest were raised
100111-7 Planning applications
Applications submitted requiring council comments:
03-11-09 - SL/2009/0835 Fencing etc at Fisher Tarn telecomms tower [deadline 16-11-09] [sent to cllrs]
04-12-09 - SL/2009/0744 and SL/2009/0747 conversion of half Hayclose Barn and a shippon to one dwelling [deadline 29-12-09] [site visited on 13-12-09]
12-12-09 - SL/2009/1094 Hawkrigg Hay – replacement of a flat roof with a pitched one [deadline 13-01-10] [see item 15]
The progress of the following applications was reported:
01-12-09 - SL/2009/0835 Fencing etc at Fisher Tarn telecomms tower – approved by SLDC subject to usual conditions
13-12-09 - SL/2009/0744 and SL/2009/0747 Hayclose Barn site visit – the council had no objection to this development but asked for a local occupancy condition to be placed on it.
100111-8 Payment of accounts
Payment of the following amount was authorised: £296.78 to the parish clerk to reimburse him for the costs of printer ink and paper, spring bulbs and postage
100111-9 Financial report
The financial report as at 06-01-10 was deemed to be satisfactory.
100111-10 Correspondence
The following items of correspondence received since the last meeting were noted:
29-10-09 from CALC – agenda for the next meeting on 26-11-09 [forwarded to councillors]
02-11-09 from CCC – bus timetables [placed on notice board at bus stop
02-11-09 from North West Air Ambulance – [see item 18]
02-11-09 from CALC – AGM agenda (14-11-09) and annual report
03-11-09 from SLDC – apology re failure to administer correctly the planning application for SL/2009/0835 at Fisher Tarn and amended application [deadline 16-11-09]
03-11-09 from CALC – November circular
05-11-09 from Capita – definitive maps of footpaths in New Hutton [put into reference file]
05-11-09 from CCC – notification that the minutes of meetings of the LAP project board can be seen at http://www.southlakelandlsp.org.uk/local%20area%20partnerships.aspx [address forwarded to councillors]
09-11-09 from Citizens Advice South Lakeland – acknowledgement of receipt of £50 donation
13-11-09 from Cumbria in control user involvement consortium – request for comments on new CCC social care arrangements [details forwarded to councillors and parishioners]
13-11-09 from Cumbria Waste Management Environment Trust – annual review and accounts [filed in file of grant-awarding bodies]
22-11-09 from Marion Temple – report of a footpath problem (Millriggs to the church) [forwarded to the CCC footpaths officer]
from 24-11-09 - several e-mails about the floods in Cumbria [link to the floods bulletin website forwarded to councillors and parishioners]
30-11-09 - from CALC – report of comments made by area engineer at the recent meeting with files of work to be done [files forwarded to councillors and parishioners]
01-12-09 - from SLDC – notice that the core strategy development plan document and comments made on it were submitted to the Secretary of State. It will be publicly examined in March 2010. The documents can be downloaded from www.southlakeland.gov.uk/ldf and a CD of them has been sent. [verbal comments were given to the PC from the summary sheet by the clerk]
02-12-09 - from CCC – agenda for the next Upper Kent Neighbourhood Forum on 09-12-09 [forwarded to councillors and parishioners + notice placed on board]
04-12-09 - from SLDC – notification of new register of electors [e-mail copy requested with monthly updates]
08-12-09 - from CALC – December/January circular [forwarded to councillors]
08-12-09 - from SLDC – Code of conduct training sessions [see item 16]
10-12-09 - from SLDC – notice of next LAP meeting on 21st January [forwarded to councillors]
17-12-09 - from CCC – notice of road works on the A684 in early March [item 12]
18-12-09 - from Department for Energy and Climate Change – invitation to comment on proposed new nuclear sites [item 13]
21-12-09 - from P.Bell – e-mail to CCC Stan Collins re non-clearance of snow from parish roads
21-12-09 - from CALC – minutes of meeting on 26-11-09 [forwarded to councillors]
21-12-09 - from Natural England – invitation to a consultation meeting about extensions to the Lakes and Dales national parks and documentation about the proposed extensions. [item 14]
31-12-09 - from Andrew and Marion Temple – copy of letter to CCC re non-gritting of roads to New Hutton village [replied with thanks for copy and comment that P.Bell had also complained to CCC]
31-12-09 - from United Utilities - £22.23 payment for wayleave [UU informed of new clerk’s address]
06-01-10 - from Friends of the Lake District – an offer to talk to the next parish council meeting about the proposed national park extensions [item 14]
100111-11 Bank signatures
It was reported that the bank had returned the mandate form as it did not allow all councillors to be signatories; the number was limited to three. It was resolved that they should be:
Pat Bell, Tony Ellis and Henry Robinson
100111-12 Road works
The council has been informed of the following major road works: A684 resurfacing and drainage work in the first week in March from Lily Mere House to the junction with C5069 Old Scotch Road for a total distance of 1,325 metres.
It was noted that drainage work is required on the A684 near its junction with Butterbent Lane and the clerk was asked to inform CCC.
100111-13 New sites for nuclear power stations
The parish council was invited by the Department for Energy and Climate Change to comment on the three proposed new sites in west Cumbria at Sellafield, Braystones and Kirksanton.
The council felt that it was inappropriate for it to express a view as a body but parishioners might wish to do so after the issue is mentioned in the Grapevine.
100111-14 Lakes to Dales national park consultation
Although the proposed new Dales National Park boundary does not extend into the parish, it was felt that the parish council should submit comments. The issue will be discussed in detail at the next meeting on 1st March, 2010. Parishioners will be strongly urged to attend so that the general feeling of the parish can be assessed.
The full consultation document and maps can be seen at:
www.lakestodaleslandscapes.org.uk
Henry and Arthur Robinson agreed to attend a Natural England briefing session for parish councillors on 12-01-10 at Barbon.
It is hoped to invite someone from Natural England or Friends of the Lake District to speak to the parish meeting on 1st March.
100111-15 Planning application
Planning application SL/2009/1094 Hawkrigg Hay – replacement of a flat roof with a pitched one [deadline 13-01-10] – the council had no objection to this application.
100111-16 Code of conduct training sessions
All the parish councillors agreed to attend the training session at 7pm at Kendal in the Georgian Room at the Town Hall on Thursday, 11th February
100111-17 Verge cutting
The following request was received from Keith Masser, Area Engineer:
"We are looking at next year’s highway maintenance revenue budget, and to try and find more money for gully emptying, drainage repairs and emergency response teams. There has been a proposal that we might defer the full-width grass cut for one year in 2010/11. Each year we carry out grass cutting to a 1.2 metre safety swathe next to the road as well as visibility splays. However, every four years (normal verges) or every two years (wild flower verges) we cut the full width of the verge right back to the highway boundary to prevent the establishment of brushwood and self-sown trees. This would save approximate £56,000 or 3.5% of the basic maintenance budget which could then be used to enhance, for example, the gully emptying, drainage and response teams budgets.
"However we recognise that this would represent a cut in service in one area and I would welcome Parish Council views so that these could be reported to Councillors when the Local Committee budget is considered further in February / March."
The parish council agreed that the full-width verge cut should be deferred for one year but noted that, as gullies in the parish need to be emptied, the Area Engineer should be asked whether he would like a list of the ones in urgent need.
100111-18 North West Air Ambulance
The council decided that it did not have the resources to give financial support towards the running costs of the North West Air Ambulance in the current financial year but would consider it again at the April meeting.
100111-19 Tenancy of the parish field
Proposed by Henry Robinson and seconded by Tony Porter - It was resolved that:
-The next tenancy of the parish field should be for five years to allow the tenant to access various funding sources for wildlife conservation and thus to permit a higher rental fee.
-The tenancy will run from 1st April 2010 to 31st March 2015
-The tenancy should be advertised in The Grapevine and via the parish website.
-Tenders in sealed envelopes with “Tender” written on them should be submitted to the parish clerk by noon on Monday 1st March 2010.
100111-20 Date of the next meeting
The next parish council meeting will be at 7.30pm on Monday 1st March, 2010 at the Institute
100111-1 Present:
Pat Bell (Chairman), Tony Ellis, Henry Robinson, Tony Porter, Ann Thompson, Arthur Robinson (clerk), one member of the public
100111-2 Apologies:
Stan Collins and Peter Thornton
100111-3 Minutes of the previous meeting:
It was resolved that the minutes of the previous parish council meeting held on 29-10-2009 be signed as a true record.
100111-4 Chairman’s announcements:
In response to the dangerous state of the ice-covered lanes for over three weeks, three tonnes of grit and salt were delivered to the council by CCC. The parish council formally thanked the following for spreading it on the steep slopes and bends:
Millholme, Fairthorns, Ewebank and Millriggs Lanes – Phil Bell, Artie and Kevin Pickthall
Hawkrigg Lane – Jackie and Ian Ellis
Dickgate and Kinn Lanes – Peter and David Knowles
Sleddale Houses – Les Hoggarth
Beehive and Long Lanes and Rainriggs – Henry, James and Arthur Robinson, Tony and Julia Porter and Fergie Macfarlane
100111-5 Declaration of interests
Declaration of interest – Tony Ellis re item 19 of this agenda
100111-6 Open session
No questions or matters of interest were raised
100111-7 Planning applications
Applications submitted requiring council comments:
03-11-09 - SL/2009/0835 Fencing etc at Fisher Tarn telecomms tower [deadline 16-11-09] [sent to cllrs]
04-12-09 - SL/2009/0744 and SL/2009/0747 conversion of half Hayclose Barn and a shippon to one dwelling [deadline 29-12-09] [site visited on 13-12-09]
12-12-09 - SL/2009/1094 Hawkrigg Hay – replacement of a flat roof with a pitched one [deadline 13-01-10] [see item 15]
The progress of the following applications was reported:
01-12-09 - SL/2009/0835 Fencing etc at Fisher Tarn telecomms tower – approved by SLDC subject to usual conditions
13-12-09 - SL/2009/0744 and SL/2009/0747 Hayclose Barn site visit – the council had no objection to this development but asked for a local occupancy condition to be placed on it.
100111-8 Payment of accounts
Payment of the following amount was authorised: £296.78 to the parish clerk to reimburse him for the costs of printer ink and paper, spring bulbs and postage
100111-9 Financial report
The financial report as at 06-01-10 was deemed to be satisfactory.
100111-10 Correspondence
The following items of correspondence received since the last meeting were noted:
29-10-09 from CALC – agenda for the next meeting on 26-11-09 [forwarded to councillors]
02-11-09 from CCC – bus timetables [placed on notice board at bus stop
02-11-09 from North West Air Ambulance – [see item 18]
02-11-09 from CALC – AGM agenda (14-11-09) and annual report
03-11-09 from SLDC – apology re failure to administer correctly the planning application for SL/2009/0835 at Fisher Tarn and amended application [deadline 16-11-09]
03-11-09 from CALC – November circular
05-11-09 from Capita – definitive maps of footpaths in New Hutton [put into reference file]
05-11-09 from CCC – notification that the minutes of meetings of the LAP project board can be seen at http://www.southlakelandlsp.org.uk/local%20area%20partnerships.aspx [address forwarded to councillors]
09-11-09 from Citizens Advice South Lakeland – acknowledgement of receipt of £50 donation
13-11-09 from Cumbria in control user involvement consortium – request for comments on new CCC social care arrangements [details forwarded to councillors and parishioners]
13-11-09 from Cumbria Waste Management Environment Trust – annual review and accounts [filed in file of grant-awarding bodies]
22-11-09 from Marion Temple – report of a footpath problem (Millriggs to the church) [forwarded to the CCC footpaths officer]
from 24-11-09 - several e-mails about the floods in Cumbria [link to the floods bulletin website forwarded to councillors and parishioners]
30-11-09 - from CALC – report of comments made by area engineer at the recent meeting with files of work to be done [files forwarded to councillors and parishioners]
01-12-09 - from SLDC – notice that the core strategy development plan document and comments made on it were submitted to the Secretary of State. It will be publicly examined in March 2010. The documents can be downloaded from www.southlakeland.gov.uk/ldf and a CD of them has been sent. [verbal comments were given to the PC from the summary sheet by the clerk]
02-12-09 - from CCC – agenda for the next Upper Kent Neighbourhood Forum on 09-12-09 [forwarded to councillors and parishioners + notice placed on board]
04-12-09 - from SLDC – notification of new register of electors [e-mail copy requested with monthly updates]
08-12-09 - from CALC – December/January circular [forwarded to councillors]
08-12-09 - from SLDC – Code of conduct training sessions [see item 16]
10-12-09 - from SLDC – notice of next LAP meeting on 21st January [forwarded to councillors]
17-12-09 - from CCC – notice of road works on the A684 in early March [item 12]
18-12-09 - from Department for Energy and Climate Change – invitation to comment on proposed new nuclear sites [item 13]
21-12-09 - from P.Bell – e-mail to CCC Stan Collins re non-clearance of snow from parish roads
21-12-09 - from CALC – minutes of meeting on 26-11-09 [forwarded to councillors]
21-12-09 - from Natural England – invitation to a consultation meeting about extensions to the Lakes and Dales national parks and documentation about the proposed extensions. [item 14]
31-12-09 - from Andrew and Marion Temple – copy of letter to CCC re non-gritting of roads to New Hutton village [replied with thanks for copy and comment that P.Bell had also complained to CCC]
31-12-09 - from United Utilities - £22.23 payment for wayleave [UU informed of new clerk’s address]
06-01-10 - from Friends of the Lake District – an offer to talk to the next parish council meeting about the proposed national park extensions [item 14]
100111-11 Bank signatures
It was reported that the bank had returned the mandate form as it did not allow all councillors to be signatories; the number was limited to three. It was resolved that they should be:
Pat Bell, Tony Ellis and Henry Robinson
100111-12 Road works
The council has been informed of the following major road works: A684 resurfacing and drainage work in the first week in March from Lily Mere House to the junction with C5069 Old Scotch Road for a total distance of 1,325 metres.
It was noted that drainage work is required on the A684 near its junction with Butterbent Lane and the clerk was asked to inform CCC.
100111-13 New sites for nuclear power stations
The parish council was invited by the Department for Energy and Climate Change to comment on the three proposed new sites in west Cumbria at Sellafield, Braystones and Kirksanton.
The council felt that it was inappropriate for it to express a view as a body but parishioners might wish to do so after the issue is mentioned in the Grapevine.
100111-14 Lakes to Dales national park consultation
Although the proposed new Dales National Park boundary does not extend into the parish, it was felt that the parish council should submit comments. The issue will be discussed in detail at the next meeting on 1st March, 2010. Parishioners will be strongly urged to attend so that the general feeling of the parish can be assessed.
The full consultation document and maps can be seen at:
www.lakestodaleslandscapes.org.uk
Henry and Arthur Robinson agreed to attend a Natural England briefing session for parish councillors on 12-01-10 at Barbon.
It is hoped to invite someone from Natural England or Friends of the Lake District to speak to the parish meeting on 1st March.
100111-15 Planning application
Planning application SL/2009/1094 Hawkrigg Hay – replacement of a flat roof with a pitched one [deadline 13-01-10] – the council had no objection to this application.
100111-16 Code of conduct training sessions
All the parish councillors agreed to attend the training session at 7pm at Kendal in the Georgian Room at the Town Hall on Thursday, 11th February
100111-17 Verge cutting
The following request was received from Keith Masser, Area Engineer:
"We are looking at next year’s highway maintenance revenue budget, and to try and find more money for gully emptying, drainage repairs and emergency response teams. There has been a proposal that we might defer the full-width grass cut for one year in 2010/11. Each year we carry out grass cutting to a 1.2 metre safety swathe next to the road as well as visibility splays. However, every four years (normal verges) or every two years (wild flower verges) we cut the full width of the verge right back to the highway boundary to prevent the establishment of brushwood and self-sown trees. This would save approximate £56,000 or 3.5% of the basic maintenance budget which could then be used to enhance, for example, the gully emptying, drainage and response teams budgets.
"However we recognise that this would represent a cut in service in one area and I would welcome Parish Council views so that these could be reported to Councillors when the Local Committee budget is considered further in February / March."
The parish council agreed that the full-width verge cut should be deferred for one year but noted that, as gullies in the parish need to be emptied, the Area Engineer should be asked whether he would like a list of the ones in urgent need.
100111-18 North West Air Ambulance
The council decided that it did not have the resources to give financial support towards the running costs of the North West Air Ambulance in the current financial year but would consider it again at the April meeting.
100111-19 Tenancy of the parish field
Proposed by Henry Robinson and seconded by Tony Porter - It was resolved that:
-The next tenancy of the parish field should be for five years to allow the tenant to access various funding sources for wildlife conservation and thus to permit a higher rental fee.
-The tenancy will run from 1st April 2010 to 31st March 2015
-The tenancy should be advertised in The Grapevine and via the parish website.
-Tenders in sealed envelopes with “Tender” written on them should be submitted to the parish clerk by noon on Monday 1st March 2010.
100111-20 Date of the next meeting
The next parish council meeting will be at 7.30pm on Monday 1st March, 2010 at the Institute
